I would like to invite you to visit Lawrence Berkeley National Laboratory (LBNL) for a period of ____________ (days, weeks or months), beginning on or about _______________ (mmddyy of appointment start). This visit will provide an opportunity for you to contribute your expertise to the __________________ Division’s work on (subject of meetings, workshop, discussions, or research).
(Describe here everything that will be offered by the lab by way of support—this is an example:)
We will provide you with workspace and other work-related support as needed. We understand that you will arrange funding for the remainder of your expenses. If you have any questions about the visit, please contact __________ at (510) 486-_____ or by email (firstname.lastname@example.org). (Include here any additional support being offered, such as airfare, per diem, housing, honoraria, computer account, email account, etc.)
Additional information regarding LBNL support services is available on the Lab’s International Researchers & Scholars Office (IRSO) website. Please go to: http://www.lbl.gov/Workplace/HumanResources/irss/.
(Next paragraphs are to be used only if Guest is coming to LBL directly from abroad):
(Applicable for J1:) We are informed that a J-1 visa is the most appropriate classification for your visit here. IRSO will contact you shortly with instructions on how to download, complete, print and fax the DS-2019 application. Once issued, you will need to take the DS-2019, along with the enclosed Support Letter, to the nearest American Consulate to request a visa stamp in your passport for entry.
(Applicable for B1:) We are informed that a B1 Business visa is the most appropriate classification for your visit here. In that respect, please take the enclosed Support Letter, along with your valid passport, to the nearest American Consulate and request a visa stamp for entry.
(Applicable for WB:) We are informed that a Visa Waiver for Business (WB) is the most appropriate classification for your visit here. In that respect, please use the enclosed Support Letter, along with your valid passport, to enter the United States. An immigration officer will issue an I-94 card for you valid for up to 90 days.
(Applicable for WB:) Effective October 26, 2004 all individuals entering the United States under the Visa Waiver Program (VWP) must present a machine-readable passport at a U.S. Port of Entry to be admitted into the United States without a visa. A machine-readable passport is a passport that has two typeface lines printed at the bottom of the biographical page, which can be read by machine. Travelers without machine-readable passports must obtain a non-immigrant visa at a U.S. Embassy or Consulate before gaining access to the United States.
(Applicable for J1:) It is a requirement by the U.S. Department of State, that oversees the Exchange Visitor Programs, that visiting researchers/scholars holding a J1 classification show minimum funding of $1,400 per researcher, $450 per spouse and $200 per child, monthly for the full term of the appointment. Please provide IRSO with proof of funding, on official stationery, with English translation, when requesting the DS-2019.
(Applicable for J1:) The Department of State also requires you to maintain medical coverage as well as medical evacuation and repatriation insurance for the duration of your appointment. Information on the type of medical coverage required will be sent to you along with the DS-2019 form. You will have the choice of either bringing your own health plan with you, or purchasing one at LBL upon your arrival. This information should be considered as you seek funding for your term here. If you choose to bring your own health plan, please make sure that the letter from your insurance company is accompanied by an English translation.
(Applicable if travel is being supported:) If you will be making your own travel arrangements, please be advised that Federal Travel Regulations require that U.S. carriers must be used for travel that is to be reimbursed from federal grants and contracts.
(Next paragraph is to be used only if Guest is coming to LBL from within the United States): We are informed that your current visa status is appropriate for your visit to LBNL. Please make sure to obtain written authorization from your sponsoring institution before coming to LBNL.
Upon your arrival at the Lawrence Berkeley National Laboratory, please contact ___________________ at the _____________ division, Mail Stop ___________, (510) 486-_________, to complete the necessary guest sign-up. Please bring with you all your immigration documents, including your passport, and verification of your health insurance coverage (with English translation). If you will need to purchase the insurance at the time of your appointment, please bring some means of payment (for example, personal check, cashier’s check or money order). Please do not bring cash.
If you have questions about visa requirements, please do not hesitate to contact IRSO. Any questions regarding your visa application should be addressed to Mr. Ben Ortega (BOrtega@lbl.gov) from IRSO.
cc: International Researchers & Scholars Office (IRSO)
Enclosures: Support Letter to American Embassy and U.S.C.I.S.